Payouts that do not match sales
Platforms bundle sales, fees, refunds and reserves into one deposit that has to be broken apart.
Industries · Ecommerce Businesses
Accounting & Tax Services for Ecommerce Businesses in Northern Virginia
Marketplace fees, refunds, inventory and sales tax in several states make online store books harder than they look. We match every payout to your sales and fees, track inventory and cost of goods sold, and keep your sales tax and income taxes on schedule. We work with Amazon and Etsy sellers and stores on other online marketplaces across Northern Virginia, DC and Maryland from our base in Ashburn.
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Store snapshot
- Payouts matched to sales and fees
- Refunds and chargebacks recorded
- Inventory and cost of goods updated
- Sales tax nexus reviewed
Know your real margin on every channel.
Why ecommerce accounting is different
The financial challenges online sellers face
A deposit from Amazon or any other marketplace is not your sales. It is sales minus fees, refunds, reserves and ad spend, and your books need to show each piece.
Inventory and cost of goods sold
Without tracking what each unit cost, your profit is a guess and your tax return is off.
Sales tax in many states
Selling across state lines can create sales tax obligations, even when marketplaces collect some of it for you.
Margins by channel
Fees, shipping and ads differ by platform, so true profit varies by where you sell.
How we help
See pricing
Accounting services for ecommerce businesses
Ecommerce bookkeeping
Monthly books with payouts matched to gross sales, fees, refunds and shipping.
Accounting & BookkeepingBookkeeping cleanup & catch-up
Months of unreconciled deposits? We rebuild your sales and fees and get you current.
Cleanup & Catch-upBusiness tax preparation
Returns for sellers structured as LLCs, S corps and partnerships, with inventory handled correctly.
Business Tax PreparationTax planning for owners
Plan owner pay, inventory purchases and estimated taxes around your busy season.
Tax PlanningPayroll services
Payroll for your team as the store grows, with Virginia, DC and Maryland withholding.
Payroll ServicesQuickBooks Online setup
Accounts and classes set up in QuickBooks Online so each sales channel reports on its own.
QuickBooks Online ProAdvisor
Why firms choose us
A finance partner for growing online stores
With over 30 years of combined experience, our team keeps your store's books accurate, compliant and ready for tax season. Learn more about our firm.
Confidential by default
Secure document sharing and strict privacy for your store's financial data.
Flat monthly pricing
Plans start at $395 a month, with no hourly surprises.
100% remote
Work with us from anywhere in Virginia, Maryland or DC.
A dedicated contact
One person who knows your store and answers within one business day.
From our blog
Helpful guides
Virginia Sales Tax Guide: Rates, Registration and Filing Deadlines for 2026
Virginia sales tax rates for 2026 by region, the 1% grocery rate, how to register, file Form ST-1, due dates, remote seller rules and common mistakes.
Cash vs Accrual Accounting: Which Method Is Right for Your Small Business?
Cash vs accrual accounting explained with examples: how each works, the 2026 IRS $32 million test, taxes, switching methods and QuickBooks Online tips.
QuickBooks Online Month End Close Checklist for Small Businesses
A step by step QuickBooks Online month end close checklist from a Certified ProAdvisor in Ashburn, VA: reconciliations, reviews and the reports to check.
FAQs
Ecommerce accounting questions
Do I have to collect sales tax in other states?
It depends on where your buyers are and how much you sell there. Many states set an economic nexus threshold, and marketplaces like Amazon and Etsy collect tax for you in most states. We review your sales by state and tell you where you need to register. See our sales tax filing service.
Why does my Amazon or Etsy deposit not match my sales?
Each payout is your sales minus platform fees, refunds, chargebacks and sometimes reserves or ad charges. We record each piece separately so your income and expenses are both correct.
Do you track inventory for online sellers?
Yes. We help you track inventory purchases and cost of goods sold so your profit and your tax return reflect what you actually sold.
How much does accounting for ecommerce sellers cost?
Monthly plans start at $395 and depend on your transaction volume and number of accounts. See our pricing page for details.
Can you help if our books are behind?
Yes. Our bookkeeping cleanup and catch-up service gets past months reconciled before we move you to a monthly plan.
Do you work with ecommerce sellers outside Ashburn?
Yes. We work remotely with clients throughout Northern Virginia, Washington, DC and Maryland.
Serving ecommerce sellers across Northern Virginia
From our Ashburn office, we work remotely with ecommerce sellers in Ashburn, Leesburg, Reston, Herndon, Tysons, Fairfax, Arlington and Alexandria, as well as Washington, DC and Maryland.