Bookkeeping Services in Leesburg, VA
Shops and restaurants in the historic district, law offices near the courthouse, aviation businesses at the airport: Leesburg companies answer to two tax offices, the Town for their license and meals tax and Loudoun County for business property. Our team in Ashburn keeps your books reconciled every month and ready for both, all handled remotely.
- Town of Leesburg license renewed by March 1
- Meals tax filed by the 20th (restaurants)
- Business property return to Loudoun County
- Books that answer both offices
Handled remotely from our Ashburn base. No office visits needed.
Doing business in Leesburg
Leesburg is an incorporated town and the Loudoun County seat, and that shapes who does business here. The courthouse complex on East Market Street keeps attorneys, title companies and other professional offices close to downtown, while the Old and Historic District is full of independent shops, galleries and restaurants that draw visitors from across the region.
Outside downtown, Leesburg Executive Airport is owned and run by the Town and serves as a reliever airport for Dulles, supporting charter, maintenance and other aviation businesses. Growth continues on the edges of town too, including the Compass Creek area next to the airport.
Town staff estimate that 2,500 to 3,000 businesses operate in Leesburg, with about 400 new business licenses issued each year. Most are owner run, and many share the same bookkeeping headache: tracking gross receipts for the Town, equipment for the county and sales for Virginia, while still running the business.
Bookkeeping services for Leesburg businesses
Monthly bookkeeping
Reconciled bank and card accounts, categorized transactions and a monthly profit and loss, with gross receipts totaled the way the Town license return asks for them.
Learn moreCleanup and catch up
Behind by a few months or a few years? We bring the books current first, so your license renewal and tax returns rest on real numbers.
Learn morePayroll
Payroll for restaurant crews, law office staff and seasonal workers in Gusto or Paylocity, with Virginia withholding filed on time.
Learn moreQuickBooks Online setup
Certified ProAdvisors set up or repair your QuickBooks Online file, with a chart of accounts that fits how your business earns money.
Learn moreTown of Leesburg and Loudoun County: who handles what
Because Leesburg is an incorporated town, your business deals with two local tax offices. The Town issues your business license and collects meals and lodging taxes. Loudoun County assesses the equipment and furniture your business owns. The county business license does not apply inside town limits.
| Tax | File with | What to know |
|---|---|---|
| Business license (BPOL) | Town of Leesburg | Renew by March 1 using last year's gross receipts. New businesses register within 30 days. The rate depends on your business classification under the Town of Leesburg published rate schedule. Late returns carry a 10% penalty plus interest. |
| Meals tax | Town of Leesburg | 3.5% of prepared food and drink sales (2026 rate), due by the 20th of the following month. Restaurants that file on time keep a 5% collection fee. |
| Transient occupancy tax | Town of Leesburg | 6% local plus 3% regional on lodging (2026 rates), filed monthly. |
| Business personal property | Loudoun County | Register with the county and list the equipment, furniture and computers your business owns. The return is due March 1. |
Good to know: A Leesburg mailing address does not always mean the town. Many Leesburg addresses sit outside town limits, and businesses there get their license from Loudoun County instead. Confirm your location before you register.
Rates and dates change. Confirm current figures with the locality before filing, or let us handle it.
Leesburg businesses we work with
Opening a business in Leesburg?
New businesses have 30 days to register with the Town, then a county property return to file. We can help you choose an entity, set up QuickBooks Online and keep your first year of filings on schedule.
Getting started with Quick Bookkeeping
- 01
Free consultation
A call or video meeting to learn how your Leesburg business runs, which accounts you use and where the books stand today.
- 02
Setup and catch up
We connect your bank and card accounts to QuickBooks Online through secure access and bring past months current.
- 03
Monthly close
Each month we reconcile every account, categorize transactions and send your profit and loss and balance sheet with short notes.
- 04
Ready for March 1
At year end your gross receipts are already totaled for the Town license renewal and your books are ready for your tax return.
Why Leesburg owners choose Quick Bookkeeping
- Two offices, one set of booksWe keep Town and county obligations straight so nothing is filed with the wrong locality.
- QuickBooks ProAdvisor, GoldCertified QuickBooks Online ProAdvisors with more than 30 years of combined experience.
- A dedicated point of contactOne person who knows your books and answers questions within one business day.
- Flat monthly pricingPlans start at $395 a month, and we confirm your price before any work begins.
Leesburg bookkeeping questions
Do you have an office in Leesburg?
No. Our office is at 44679 Endicott Dr in Ashburn, and we work with Leesburg clients 100% remotely through a secure portal, phone and video.
Do Leesburg businesses need a Loudoun County business license too?
No. Businesses inside town limits get their license from the Town of Leesburg. They still register with Loudoun County and file a business personal property return there.
When is the Town of Leesburg business license due?
Renewals are due March 1 and are based on the prior year's gross receipts. New businesses register within 30 days of opening. Late returns carry a 10% penalty plus interest.
Can you keep the books for a downtown Leesburg restaurant?
Yes. We reconcile daily sales, card deposits and tips, and keep the figures you need for the Town's 3.5% meals tax and Virginia sales tax every month.
Do you work with law firms in Leesburg?
Yes. We keep client trust accounts separate from operating accounts, reconcile them monthly and record each payment to the right trust or operating account.
What does monthly bookkeeping cost?
Plans start at $395 a month and depend on how many accounts and transactions you have. Request a quote and we usually reply within one business day.
Serving Leesburg and nearby communities
We work with businesses throughout the Town of Leesburg and the surrounding area, including Lansdowne, Lucketts to the north and the Town of Purcellville, and across Loudoun County from our office in Ashburn. Lansdowne and Lucketts are unincorporated, so businesses there follow Loudoun County rules rather than the Town's.
See all areas we serveReady for clear books in Leesburg?
Tell us about your business or tax situation and get a quote, usually within one business day.