Insurance & patient collections
Insurance payments arrive on their own schedule, so deposits need matching to what was produced and collected.
Industries · Dental Practices
Accounting & Tax Services for Dental Practices in Northern Virginia
Insurance collections, payroll and equipment costs make dental practice finances complex. We keep your books accurate and your taxes planned, so you can focus on patients. We serve dental practices across Northern Virginia, DC and Maryland from our base in Ashburn.
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Practice review
- Deposits matched to collections
- Payroll for clinical staff run
- Supplies and lab fees recorded
- Equipment loans reconciled
Know exactly where your practice stands each month.
Why dental practice accounting is different
The financial challenges dental practices face
Dental practices balance insurance payments, patient balances, a skilled team and expensive equipment. Each needs careful tracking.
Team payroll
Dentists, hygienists and front office staff often have different pay structures.
Equipment & loans
Chairs, imaging and buildouts bring loans, depreciation and tax planning opportunities.
Supplies & lab costs
Overhead like supplies and lab fees needs watching to protect margins.
How we help
See pricing
Accounting services for dental practices
Monthly bookkeeping & reporting
Clean books and monthly reports that show production, collections and overhead clearly.
Accounting & BookkeepingBookkeeping cleanup & catch-up
Behind on the books? We reconcile past months and get your practice current.
Cleanup & Catch-upBusiness tax preparation
Returns for practices structured as PLLCs, S corps and partnerships, filed on time.
Business Tax PreparationTax planning for dentists
Plan owner pay, equipment purchases and estimated payments to lower your tax bill.
Tax PlanningPayroll services
Accurate payroll and payroll tax filings for your clinical and front office team.
Payroll ServicesQuickBooks Online setup
A chart of accounts built for dental practices by a QuickBooks Online ProAdvisor.
QuickBooks Online ProAdvisor
Why firms choose us
A finance partner that understands dental practices
With over 30 years of combined experience, our team keeps your practice's books accurate, compliant and ready for tax season. Learn more about our firm.
Confidential by default
Secure document sharing and strict privacy for your practice's financial data.
Flat monthly pricing
Plans start at $395 a month, with no hourly surprises.
100% remote
Work with us from anywhere in Virginia, Maryland or DC.
A dedicated contact
One person who knows your practice and answers within one business day.
From our blog
Helpful guides
Dental Bookkeeping in 2026: Best Practices and a Monthly Checklist
Dental bookkeeping best practices for 2026: production vs collections, insurance deposits, a dental chart of accounts and a monthly checklist.
Dental Practice KPIs and Overhead Benchmarks Every Owner Should Track
The dental practice KPIs and overhead percentages to track: collections ratio, receivables, staff costs, supplies, lab fees and profit margin.
Tax Tips for Dentists: Deductions, Equipment and S Corp Planning
Tax deductions for dentists: equipment and Section 179, bonus depreciation, S corp salary, retirement plans and associate pay, plus Virginia rules to know.
FAQs
Dental practice accounting questions
Can you reconcile insurance deposits?
Yes. We match deposits in your bank account to the collections reported by your practice so nothing is missed or double counted.
Do you work with single dentist practices?
Yes. We work with solo practices as well as growing multi provider offices.
What does dental bookkeeping include?
Monthly dental bookkeeping includes reconciling bank and card accounts, recording insurance and patient payments, payroll entries and a monthly profit and loss for your practice. See our dental bookkeeping checklist.
How much does accounting for dental practices cost?
Monthly plans start at $395 and depend on your transaction volume and number of accounts. See our pricing page for details.
Can you help if our books are behind?
Yes. Our bookkeeping cleanup and catch-up service gets past months reconciled before we move you to a monthly plan.
Do you work with dental practices outside Ashburn?
Yes. We work remotely with clients throughout Northern Virginia, Washington, DC and Maryland.
Serving dental practices across Northern Virginia
From our Ashburn office, we work remotely with dental practices in Ashburn, Leesburg, Reston, Herndon, Tysons, Fairfax, Arlington and Alexandria, as well as Washington, DC and Maryland.